Job Description
Join our dynamic team at Global Innovations Group as a full-time Administrative Assistant in Oakland, CA. We're seeking a highly organized professional to provide essential support to our executive team and ensure seamless office operations. This is an immediate hire opportunity offering competitive compensation, comprehensive benefits, and a collaborative work environment. If you excel in multitasking, possess exceptional communication skills, and thrive in a fast-paced setting, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including calls, emails, and mail with discretion
- Maintain accurate filing systems and digital records for confidential documents
- Assist in onboarding new employees and coordinate office logistics
- Support budget tracking and expense report processing
- Coordinate meetings, prepare agendas, and take detailed minutes
Qualifications
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Experience with calendar management and travel coordination
- Associate's degree or equivalent professional certification preferred