Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our operations. Pennsylvania Business Solutions is seeking a detail-oriented professional to support our executive team with exceptional organizational skills and data entry expertise. This is a hybrid role offering competitive benefits, career growth opportunities, and a collaborative work environment in the heart of Philadelphia.
As a key member of our administrative team, you'll ensure seamless office operations while maintaining the highest standards of accuracy and efficiency. We value proactive problem-solvers who thrive in fast-paced settings and take pride in their work.
Responsibilities
- Perform accurate data entry and maintain digital records in CRM and ERP systems
- Manage calendars, coordinate meetings, and handle travel arrangements for executives
- Process invoices, expense reports, and financial documentation with precision
- Compose professional correspondence and communications on behalf of leadership
- Coordinate office logistics, including inventory management and vendor relations
- Support cross-departmental projects through documentation and research
- Implement process improvements to enhance administrative efficiency
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years of professional data entry experience (50+ WPM typing speed)
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Exceptional attention to detail with zero-error tolerance for data integrity
- Strong written and verbal communication skills
- Ability to prioritize tasks and meet deadlines in a multi-tasking environment
- Experience with Salesforce or similar CRM platforms preferred