Job Description
Immediate Opening for Administrative Assistant in Chicago, IL! Join our dynamic team at Chicago Executive Solutions and become the backbone of our operations. We're seeking a highly organized professional to support our fast-paced corporate environment. This urgent hiring position offers competitive compensation and the opportunity to grow with a leading firm.
As the first point of contact for clients and internal stakeholders, you'll ensure seamless daily operations while maintaining a polished professional image. If you thrive in detail-oriented roles and excel at multitasking, this is your chance to make an immediate impact.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital filing systems and ensure accurate record-keeping
- Support departmental projects with data entry, report generation, and research
- Coordinate office supplies inventory and vendor relationships
- Assist with onboarding processes and new hire orientation
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities under tight deadlines
- Discretion when handling confidential information
- Associate degree or equivalent professional certification preferred