Job Description
Launch your administrative career with Capital City Professionals! We're seeking a detail-oriented Administrative Assistant to join our dynamic Tallahassee team. This entry-level position offers comprehensive training and growth opportunities in a collaborative environment. You'll become the backbone of our office operations, supporting executives and teams while honing essential business skills. Enjoy competitive benefits, flexible scheduling options, and a supportive culture that values professional development.
Our ideal candidate thrives in fast-paced settings and brings enthusiasm for learning. You'll gain exposure to executive-level coordination, project management fundamentals, and office administration best practices. This role is perfect for recent graduates or career changers ready to build a strong foundation in office administration.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Process incoming communications including emails, phone calls, and mail with professionalism
- Prepare and distribute correspondence, reports, and presentation materials
- Maintain digital and physical filing systems with strict confidentiality standards
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Assist with onboarding new hires and provide cross-departmental administrative support
- Contribute to special projects requiring data entry, document formatting, and research
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize deadlines in a fast-paced environment
- Professional demeanor with customer service mindset
- Basic knowledge of office equipment and digital tools
- Valid Florida driver's license (for occasional errands)