Job Description
Join our award-winning team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our vibrant operations in Virginia Beach. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This role offers growth opportunities, comprehensive benefits, and a collaborative environment where your contributions make a tangible impact.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office events, meetings, and logistics for 50+ employees
- Maintain digital and physical filing systems with meticulous attention to detail
- Procure office supplies and manage vendor relationships
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent with 3+ years administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Proven experience handling confidential information with discretion
- Strong written and verbal communication skills
- Ability to work independently and as part of a fast-paced team
- Experience with office management software preferred