Job Description
Join our dynamic Chicago team as a Local Office Assistant where flexibility meets opportunity! We're urgently seeking a detail-oriented professional to support our bustling office environment with exceptional administrative support. Enjoy a flexible schedule while making a tangible impact in day-to-day operations. This hybrid role combines on-site coordination with remote work options, perfect for work-life balance.
Our ideal candidate thrives in fast-paced settings and brings a proactive approach to office management. You'll be the backbone of our daily operations, ensuring seamless workflows and a productive atmosphere. With competitive compensation and growth opportunities, this is your chance to launch or advance your administrative career in Chicago's vibrant business district.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings with precision
- Handle incoming communications, including calls, emails, and correspondence
- Organize and maintain filing systems, both digital and physical
- Assist with onboarding new team members and office orientation
- Coordinate office supplies inventory and procurement processes
- Support event planning and logistical arrangements for office activities
- Perform data entry and maintain accurate record-keeping systems
- Collaborate with remote team members across North Carolina locations
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Proven problem-solving and conflict resolution skills
- Flexibility to adapt to changing schedules and priorities