Job Description
Join our dynamic team as a key Administrative Assistant in the heart of Charlotte's thriving business district. You'll be the backbone of our operations, ensuring seamless office functionality while supporting executive leadership and cross-functional teams. We offer a collaborative environment with competitive benefits, professional development opportunities, and a modern workspace in Uptown Charlotte.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential correspondence, reports, and presentations with meticulous attention to detail
- Oversee office supply inventory, vendor relationships, and facility maintenance requests
- Process invoices, expense reports, and payroll documentation with precision
- Act as primary liaison for internal/external communications via phone, email, and in-person interactions
- Coordinate onboarding processes for new hires and maintain personnel records
- Implement organizational systems for digital and physical document management
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to multitask competing priorities with minimal supervision
- Discretion handling confidential information and sensitive situations
- Experience with office management systems (e.g., SAP, Oracle) preferred
- Professional demeanor with polished business etiquette