Job Description
Join our dynamic team at Boston Executive Solutions as we seek a highly motivated Administrative Assistant to support our fast-paced operations. This immediate opening offers the perfect opportunity to showcase your organizational prowess in a collaborative environment. You'll be the backbone of our office, ensuring seamless day-to-day operations while supporting executive leadership with precision and professionalism. We offer competitive compensation, comprehensive benefits, and a vibrant downtown Boston location. If you thrive in detail-oriented roles and possess exceptional communication skills, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including emails, calls, and correspondence
- Prepare and edit professional documents, reports, and presentations
- Organize and maintain filing systems, both physical and digital
- Coordinate office operations including supply inventory and equipment maintenance
- Assist with onboarding processes and new employee orientations
- Support event planning and meeting logistics for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities in a fast-paced environment
- Discretion with confidential information and sensitive matters
- Boston area residency preferred