Job Description
Join our dynamic team at Metropolitan Solutions Group as a Local Administrative Assistant and become the backbone of our thriving San Jose office! We're seeking a detail-oriented professional to support our executive team and ensure seamless office operations. This is an excellent opportunity for career growth in a supportive environment with competitive compensation and comprehensive benefits. If you're passionate about organizational excellence and thrive in fast-paced settings, we want to meet you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including calls, emails, and correspondence with professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office supplies inventory, procurement, and vendor relationships
- Coordinate meetings and events, including logistics, materials preparation, and follow-up
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes and new employee orientation activities
Qualifications
- Associate's degree or equivalent combination of education and experience required
- Minimum 3 years of administrative support experience in a corporate setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Proven discretion when handling sensitive information
- Experience with office management software (e.g., Salesforce, Asana)
- Valid California driver's license and reliable transportation