Job Description
Join our dynamic team at Oakland City Hall as an Administrative Assistant with a focus on data integrity. We're seeking a detail-oriented professional to support our municipal operations with exceptional organizational skills and digital proficiency. This role is pivotal in maintaining accurate records and ensuring seamless office operations in one of America's most vibrant cities.
As a key member of our administrative staff, you'll contribute directly to Oakland's public service mission while gaining valuable experience in municipal processes. We offer competitive benefits, professional development opportunities, and a collaborative work environment dedicated to community excellence.
Responsibilities
- Maintain and update confidential databases with precision and accuracy
- Process and verify municipal records, permits, and departmental documentation
- Coordinate office operations including scheduling, correspondence, and file management
- Generate reports and analytics using Excel and municipal software systems
- Support departmental initiatives through data-driven administrative solutions
- Manage digital and physical document archives with strict compliance protocols
- Collaborate with cross-functional teams to streamline administrative workflows
Qualifications
- Minimum 2 years of administrative experience with data entry focus
- Proficiency in MS Office Suite (Excel, Word, Outlook) and database management
- Exceptional typing speed (65+ WPM) with 98%+ accuracy
- Strong knowledge of confidentiality protocols and data security standards
- Associate's degree in Business Administration or related field preferred
- Experience with municipal/government systems highly desirable
- Proven ability to prioritize tasks in fast-paced environments
- Excellent written and verbal communication skills