Job Description
Join our dynamic Oakland team as a cornerstone of office operations! We seek a detail-oriented Administrative Assistant to drive efficiency across our fast-paced environment. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative setting. Perfect for organized professionals who thrive in supporting high-performing teams.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement, and vendor relationships for seamless operations
- Serve as primary point of contact for internal/external stakeholders with exceptional professionalism
- Streamline administrative workflows through process optimization and digital tool implementation
- Handle payroll processing, expense reports, and HR documentation with precision
- Coordinate special projects and events while maintaining strict confidentiality
Qualifications
- 3+ years of progressive administrative experience in corporate or startup environments
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage competing priorities in deadline-driven settings
- Exceptional written/verbal communication and interpersonal skills
- Strong attention to detail with experience handling confidential information
- Associate degree in Business Administration or related field (preferred)
- Experience with HRIS systems and basic bookkeeping principles
- Proactive problem-solving approach with strong organizational abilities