Job Description
Join our dynamic team at Innovate Solutions Group as a flexible Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to support our fast-paced operations with adaptable scheduling options. This role offers the perfect work-life balance with part-time hours (28-32 hrs/week), including remote flexibility. If you excel in multitasking and thrive in collaborative environments, we want to meet you!
Responsibilities
- Manage executive calendars and coordinate complex meeting logistics
- Handle confidential correspondence and document preparation
- Process invoices and maintain accurate financial records
- Oversee office inventory and procurement processes
- Provide exceptional customer service to internal/external stakeholders
- Implement digital filing systems for streamlined data management
- Support cross-departmental projects with precision and timeliness
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- 3+ years of administrative support experience
- Exceptional attention to detail and organizational skills
- Proven ability to prioritize tasks in deadline-driven environments
- Experience with CRM systems (Salesforce preferred)
- Strong written and verbal communication abilities