Job Description
Join our dynamic team at Pacific Coast Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a detail-oriented professional to manage critical data entry tasks while supporting our executive team in a fast-paced environment. If you thrive in administrative roles and possess exceptional organizational skills, this is your opportunity to grow with a leading Long Beach firm. Enjoy competitive benefits, career development, and a collaborative workplace culture.
Responsibilities
- Accurately enter, update, and maintain critical databases and digital records
- Manage and prioritize incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Coordinate office operations including scheduling, meeting logistics, and supply inventory
- Assist with accounts payable/receivable processing and expense report reconciliation
- Implement data validation protocols to ensure 99.9% accuracy in all records
- Support special projects requiring advanced Excel functions and data analysis
Qualifications
- Minimum 2 years proven experience in data entry and administrative support roles
- Expert proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Exceptional typing speed (60+ WPM) with 99.9% accuracy in data entry tasks
- Strong attention to detail with ability to identify and correct data discrepancies
- Professional communication skills with fluency in English (bilingual Spanish a plus)
- Experience with CRM systems (e.g., Salesforce, HubSpot) preferred
- Ability to handle confidential information with discretion and integrity