Job Description
Join our dynamic team at Pioneer Business Solutions as an Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to support our executive team with exceptional administrative support. Enjoy a flexible schedule with core hours (9:30 AM - 3:30 PM) while contributing to a collaborative, fast-paced environment. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive company culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor relations
- Prepare and edit professional communications, reports, and presentations
- Support team coordination through meeting preparation, minute-taking, and follow-up tasks
- Assist with onboarding processes and new employee orientation coordination
- Manage incoming communications via phone, email, and in-person inquiries
Qualifications
- Associate's degree or equivalent combination of education and experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven experience managing multiple priorities in a deadline-driven environment
- Ability to maintain confidentiality and exercise professional judgment
- Flexibility to adapt to changing priorities and schedules
- Positive attitude and collaborative team player mentality