Job Description
Join our dynamic team at Capital Solutions Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to provide critical support to our executive team and ensure seamless office functionality. This is an immediate full-time opportunity with competitive compensation, comprehensive benefits, and career growth potential in the heart of Seattle's business district.
Our ideal candidate thrives in collaborative environments, demonstrates exceptional attention to detail, and possesses proactive problem-solving skills. You'll be instrumental in maintaining our company's efficiency while supporting a culture of innovation and excellence. If you're ready to make an immediate impact and advance your administrative career, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Oversee office inventory, procurement, and vendor relationship management
- Coordinate departmental projects and assist with event planning
- Maintain confidential records and ensure compliance with data protection protocols
- Support onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High level of discretion and confidentiality handling sensitive information
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello)
- Proven ability to work independently with minimal supervision