Job Description
Join our dynamic team at Premier Business Solutions as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a proactive multitasker to streamline operations and deliver exceptional support to our executive team and department heads. This is a fantastic opportunity to grow your administrative career in Oakland's thriving business district with competitive compensation and comprehensive benefits.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Handle incoming communications professionally via phone, email, and in-person interactions
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office inventory management, supply procurement, and vendor relationships
- Support new employee onboarding and training initiatives
- Assist with budget tracking and expense report processing
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years of progressive administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage competing priorities with minimal supervision
- Exceptional written and verbal communication skills
- Experience with scheduling software (Calendly, etc.) and office equipment
- Strong problem-solving abilities with customer service orientation
- Must pass background check and provide references