Job Description
Join our dynamic team as a Local Administrative Assistant in the heart of Chicago! We're seeking a highly organized professional to support our operations with exceptional administrative expertise. Enjoy a modern downtown workspace, competitive benefits, and a flexible schedule that accommodates your lifestyle. This full-time role offers growth opportunities within Illinois' leading civic organization.
Our ideal candidate thrives in fast-paced environments and values precision in all tasks. You'll be the backbone of our office, ensuring seamless daily operations while contributing to impactful community initiatives. If you're passionate about supporting excellence in local governance, we want to hear from you!
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for executive team
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support event planning and logistics for community outreach programs
- Assist with onboarding processes and new hire orientation materials
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a professional setting
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with proven ability to manage competing priorities
- Strong written and verbal communication abilities
- Proactive problem-solving approach with high attention to detail
- Ability to work independently with minimal supervision in flexible schedule