Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in sunny Virginia Beach! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This is an exciting opportunity to grow your career in a collaborative environment with competitive benefits and a supportive culture.
Why Join Us? Competitive compensation package, flexible work hours, comprehensive health benefits, and professional development opportunities. Be part of a company that values work-life balance and employee growth.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office supply inventory and vendor relationships for operational efficiency
- Act as primary point of contact for internal and external communications
- Support meeting coordination, including room setup, catering, and minute-taking
- Process expense reports and maintain accurate financial documentation
- Implement organizational systems for digital and physical records management
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize in fast-paced environments
- Experience with office management software (e.g., SAP, QuickBooks)
- Strong attention to detail with error-free document preparation
- Professional demeanor with confidentiality and discretion