Job Description
Join our dynamic team at Boston Executive Solutions as a full-time Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team with exceptional coordination and communication skills. This immediate opening offers a competitive salary package, comprehensive benefits, and opportunities for career growth in Boston's thriving business district.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements
- Prepare and edit confidential documents, reports, and presentations
- Oversee office inventory, procurement, and vendor relationship management
- Act as primary point of contact for internal and external stakeholders
- Process expense reports and maintain financial record-keeping systems
- Coordinate onboarding processes and new hire orientation
- Implement office procedures and improve administrative workflows
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong organizational skills with attention to detail
- Experience with calendar management and meeting coordination
- Ability to work independently with minimal supervision