Job Description
Launch your career with Innovate Solutions Group! We're seeking a motivated Administrative Assistant to join our dynamic team in San Jose. No prior experience required – we provide comprehensive training to help you thrive. You'll be the backbone of our office, supporting executives and teams while gaining invaluable business skills in a collaborative, tech-forward environment. Enjoy competitive compensation, growth opportunities, and a supportive culture dedicated to your success.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Organize and maintain digital filing systems and physical records
- Prepare correspondence, reports, and presentation materials
- Assist with onboarding new employees and office supply management
- Coordinate travel arrangements and expense reports
- Support cross-departmental projects as needed
Qualifications
- High school diploma or equivalent required
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Proactive problem-solving mindset
- Ability to multitask and prioritize in a fast-paced setting
- Willingness to learn new technologies and processes
- Positive attitude and team-oriented approach