Job Description
Join our dynamic team in Oakland as a Administrative Assistant and become the backbone of our thriving operations. We're seeking a highly organized professional to provide essential support to our executive team and ensure seamless office functionality. This immediate hire opportunity offers competitive compensation and a collaborative work environment where your contributions make a tangible impact.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Handle confidential correspondence, documents, and sensitive information with discretion
- Oversee office supply inventory, procurement, and vendor relationships
- Process invoices, expense reports, and maintain financial record-keeping systems
- Act as primary point of contact for internal and external communications
- Coordinate departmental projects and assist with special event planning
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with office equipment and basic bookkeeping software