Job Description
Join our dynamic team at Oceanview Industries as we seek a highly motivated Administrative Assistant to support our Long Beach operations. This immediate opening offers a chance to work in a fast-paced environment where your organizational skills will directly impact our success. We offer competitive compensation, comprehensive benefits, and a supportive culture focused on professional growth.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Prepare, edit, and distribute professional correspondence and reports
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders accurately
- Support onboarding processes and coordinate office supplies inventory
- Collaborate with cross-functional teams on special projects and events
Qualifications
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Associate's degree or relevant certification preferred
- Experience with CRM systems (e.g., Salesforce) a plus