Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team at Baltimore Innovations Group. In this critical role, you'll serve as the backbone of our daily operations, ensuring seamless office functionality while supporting executive teams with precision and professionalism. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to make an immediate impact.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Process payroll, expense reports, and vendor invoices with meticulous attention to detail
- Compose professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, supply ordering, and equipment maintenance
- Act as primary point of contact for internal/external communications
- Coordinate office events and employee onboarding processes
- Maintain confidential HR records and sensitive documentation
Qualifications
- Associate's degree or 3+ years of administrative experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities in deadline-driven environments
- Exceptional written and verbal communication skills
- Experience with HRIS systems (e.g., Workday, ADP) preferred
- Professional demeanor with strong discretion and confidentiality
- Proficiency with office equipment and cloud-based platforms