Job Description
URGENT HIRING: Administrative Assistant Needed Immediately!
Join our dynamic team at Indianapolis Business Solutions as a full-time Administrative Assistant. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This urgent opening offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Indianapolis. If you thrive in fast-paced settings and excel at multitasking, apply now!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office operations, including supply inventory and vendor relationships
- Assist with onboarding processes and new employee orientation
- Support event planning and meeting logistics for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative or executive assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in high-pressure environments
- Discretion handling confidential information
- Associates degree in Business Administration or related field preferred