Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Baltimore, MD. This immediate hire opportunity offers competitive compensation and a supportive work environment. The ideal candidate will provide comprehensive administrative support to ensure seamless office operations while contributing to our company's growth and success.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office events, meetings, and logistics
- Process invoices, expense reports, and purchase orders
- Support HR functions including onboarding and record maintenance
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years of administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency with office equipment and basic software troubleshooting
- Discretion and confidentiality handling sensitive information