Job Description
Join our dynamic team at Innovate Solutions Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to support our executive team and ensure seamless office functionality. Enjoy a collaborative environment, competitive benefits, and opportunities for career growth in Philadelphia's thriving business district. If you're passionate about organization and excellence, we want you on our team!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and mail with professionalism
- Maintain accurate filing systems and digital documentation
- Prepare correspondence, reports, and presentations using MS Office Suite
- Coordinate travel arrangements and expense reports
- Assist with onboarding new employees and office supply inventory
- Support cross-departmental projects as assigned
Qualifications
- Associate's degree or equivalent experience required
- 3+ years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience with office management software (e.g., Asana, Trello)