Job Description
Join our dynamic team at Global Innovations Group, a leading tech firm in Long Beach, CA. We're seeking a detail-oriented Administrative Assistant to support our executive team and ensure seamless office operations. This role offers growth opportunities, competitive benefits, and a collaborative environment in the heart of downtown Long Beach. If you're passionate about precision and thrive in fast-paced settings, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office supply inventory, procurement, and vendor relationships
- Handle incoming communications, including phone calls, emails, and mail routing
- Support onboarding processes for new hires and maintain employee records
- Coordinate cross-departmental meetings and maintain meeting minutes
- Assist with basic bookkeeping tasks and expense report processing
Qualifications
- Associate's degree or equivalent experience in business administration
- Minimum 3 years of administrative support experience in corporate settings
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities with strict deadlines
- Experience with office management software (e.g., Asana, Trello)
- Strong attention to detail and confidentiality handling sensitive information