Job Description
Join our dynamic team as a Administrative Assistant at Jacksonville Business Solutions! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This role offers competitive benefits, growth opportunities, and a collaborative environment in Jacksonville's thriving business district. If you're detail-oriented and thrive in fast-paced settings, apply today to become an integral part of our success!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office inventory, procurement, and vendor relationship management
- Facilitate seamless onboarding processes for new hires
- Serve as primary point of contact for internal and external stakeholders
- Organize company events, meetings, and travel arrangements
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities with strict deadlines
- Experience handling confidential information with discretion
- Strong organizational and time-management abilities
- Proficient with office equipment (printers, scanners, phone systems)
- QuickBooks or similar accounting software knowledge preferred