Job Description
Join our dynamic team at Pacific Northwest Innovations as a full-time Administrative Assistant and become the backbone of our fast-growing operations. We're seeking a highly organized professional to support our executive team and ensure seamless office operations in our vibrant Portland headquarters. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential information with discretion and maintain strict confidentiality protocols
- Process invoices, expense reports, and financial documentation with precision
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Serve as primary point of contact for internal and external communications
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital and physical filing systems with exceptional attention to detail
Qualifications
- Minimum 3 years of administrative support experience in a professional office environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Associates degree or equivalent administrative certification preferred
- Experience with scheduling tools and office management software