Job Description
Join our dynamic team as a full-time Administrative Assistant at Global Solutions Inc. in Chicago, IL. This pivotal role supports executive operations with precision and professionalism. You'll be the backbone of our office, ensuring seamless workflows and exceptional stakeholder experiences. We offer competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills thrive.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements
- Process invoices, expense reports, and financial documentation with accuracy
- Compose professional correspondence, reports, and presentations using Microsoft Office Suite
- Onboard new employees and maintain HR records through HRIS platforms
- Coordinate office operations including supply inventory, mail processing, and facility management
- Serve as primary point of contact for internal/external stakeholders
- Support special projects requiring advanced research and data compilation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written communication and multi-tasking abilities
- Experience with HRIS systems (Workday or ADP preferred)
- Proven record of handling confidential information with discretion
- Strong problem-solving skills with attention to detail
- Professional demeanor with cross-cultural communication expertise