Job Description
Join our dynamic team at Pacific Innovations Group as a full-time Administrative Assistant and become the backbone of our fast-paced tech environment. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative culture.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize conflicting schedules
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement processes, and vendor relationships
- Act as primary point of contact for internal/external communications
- Coordinate travel arrangements and expense reporting for executives
- Support onboarding processes and maintain employee records
- Implement office efficiency improvements and workflow optimizations
Qualifications
- Associate's degree or equivalent experience required; bachelor's preferred
- Minimum 3 years administrative support experience in corporate environment
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Experience with calendar management and meeting coordination
- Ability to multitask and adapt to changing priorities