Job Description
Are you organized, efficient, and looking for a flexible work schedule? Apex Administrative Solutions is seeking a dedicated Weekend Office Assistant to join our dynamic team in Jacksonville, FL. In this role, you will play a crucial part in maintaining our high standards of administrative excellence while enjoying a great work-life balance.
We pride ourselves on providing top-tier office support services, and we are looking for someone who can hit the ground running on Saturdays and Sundays.
Responsibilities
- Front Desk Management: Greet visitors and clients professionally, answering phones and directing inquiries to the appropriate departments.
- Mail & Communications: Sort, distribute, and process incoming mail, including faxes and emails, ensuring timely delivery.
- Document Management: Perform data entry tasks, file documents both digitally and physically, and assist in preparing reports.
- Scheduling: Assist in managing calendars, scheduling appointments, and coordinating meetings for the weekend operations.
- Office Supplies: Monitor inventory levels and order necessary office supplies to ensure smooth daily operations.
- General Support: Perform various ad-hoc administrative tasks to support the weekend team and ensure the office runs efficiently.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Previous experience in an office setting or administrative support role is highly preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Reliability: Must be punctual and reliable, with a strong commitment to working weekend shifts.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.