Job Description
Are you a highly organized professional with a passion for administrative excellence? Apex Operations Solutions is seeking a reliable and proactive Office Assistant to join our dynamic team in Denver, CO. In this full-time role, you will be the backbone of our daily operations, ensuring our office runs efficiently while providing top-tier support to our management team.
We pride ourselves on a collaborative culture where every team member plays a vital role in our success. If you have a knack for problem-solving and a friendly demeanor, we want to meet you.
Responsibilities
- Front Desk Management: Greet visitors and clients professionally, manage the switchboard, and direct inquiries to the appropriate departments.
- Document Management: Organize, file, and digitize physical documents to ensure easy access and compliance with company records.
- Communication Support: Draft and distribute emails, memos, and newsletters while maintaining a professional tone at all times.
- Scheduling: Coordinate meeting rooms, manage calendars, and assist in scheduling appointments for senior leadership.
- Supply Chain: Monitor office inventory, restock break rooms, and coordinate with vendors for office supplies and equipment maintenance.
- Event Coordination: Assist in planning and logistics for company events, team building activities, and corporate functions.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: 1-3 years of experience in an administrative support role or related field.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Communication: Exceptional verbal and written communication skills with a focus on clarity and professionalism.
- Organization: Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Interpersonal: Ability to work independently and collaboratively as part of a diverse team.