Job Description
Are you a highly organized professional seeking a rewarding role with a flexible schedule? Apex Office Solutions is currently looking for a detail-oriented Weekend Office Assistant to join our dynamic team in Charlotte, NC. In this pivotal role, you will ensure our operations run smoothly during our busiest weekend hours, providing exceptional support to our administrative staff and clients.
We pride ourselves on a premium work environment where efficiency meets hospitality. As a Weekend Assistant, you will be the face of our organization, handling front desk duties, managing correspondence, and maintaining an organized workspace. If you thrive in a fast-paced environment and are looking for a career opportunity that fits your lifestyle, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, manage phone inquiries, and direct calls to the appropriate department.
- Administrative Support: Handle incoming and outgoing mail, prepare packages, and distribute internal communications efficiently.
- Document Management: Perform accurate data entry, file management, and maintain digital and physical records in compliance with company standards.
- Meeting Preparation: Set up conference rooms with necessary equipment, refreshments, and materials for weekend meetings.
- Inventory Control: Monitor office supply levels and place orders for replenishment as needed.
- General Support: Assist other staff members with ad-hoc tasks to ensure seamless office operations.
Qualifications
- Experience: Previous experience in an administrative or office support role is preferred.
- Availability: Must be available to work weekends (Saturday and Sunday) consistently.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a customer-first attitude.
- Organization: Strong attention to detail and the ability to multitask in a busy environment.
- Education: High school diploma or equivalent required.