Job Description
Are you looking for a rewarding part-time opportunity that fits perfectly around your weekend plans? Horizon Office Services is seeking a dedicated and detail-oriented Weekend Office Assistant to join our dynamic team in Chicago, IL. We pride ourselves on providing top-tier administrative support with a flexible schedule designed for your lifestyle. If you are organized, proactive, and ready to make an impact, we want to meet you.
As a Weekend Office Assistant, you will play a crucial role in maintaining our office operations during critical hours. We offer a competitive hourly rate, a supportive work environment, and the opportunity to gain diverse experience in office management. This is an excellent role for students or professionals seeking to balance work with personal commitments.
Responsibilities
- Greet and Assist: Welcome visitors and clients with a professional demeanor, directing them to the appropriate department or person.
- Administrative Support: Handle incoming calls, manage email correspondence, and perform general clerical tasks such as filing, photocopying, and scanning.
- Data Management: Accurately input and maintain data in our office management systems, ensuring all records are up-to-date and confidential.
- Inventory Control: Monitor office supplies and place orders for replenishment as needed to ensure smooth daily operations.
- Meeting Support: Prepare meeting rooms, set up audio-visual equipment, and distribute materials for weekend meetings and events.
- Office Maintenance: Assist in maintaining a clean, organized, and safe work environment for all staff members.
Qualifications
- Experience: Previous experience in an office setting or administrative role is preferred but not required; we are willing to train the right candidate.
- Availability: Must be available to work weekends (Saturdays and/or Sundays) consistently.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Strong attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment.
- Reliability: A dependable work ethic with the ability to adhere to schedules and deadlines.