Job Description
Welcome to Apex Office Solutions, where we pride ourselves on providing exceptional administrative support to our clients. We are currently seeking a highly organized and reliable Weekend Administrative Assistant to join our dynamic team in Tucson, AZ. This is an excellent opportunity for professionals seeking a stable position with flexible weekend hours, contributing to our office operations and ensuring seamless administrative functions.
Why Join Us?
- Competitive hourly wage ($18.00 - $22.00/hr).
- Supportive and professional work environment.
- Opportunity for growth within the company.
- Convenient weekend schedule allows for work-life balance.
Role Overview:
As our Weekend Administrative Assistant, you will be the face of our operations on Saturdays and Sundays. You will handle essential front-office duties, manage communications, and ensure our office runs efficiently during our weekend coverage period.
Responsibilities
- Front Desk Management: Greet visitors, manage the reception area, and screen incoming calls professionally.
- Communication: Distribute incoming mail, handle email correspondence, and relay messages accurately to staff.
- Scheduling: Manage the calendar for department heads, schedule appointments, and book conference rooms for weekend meetings.
- Data Entry & Filing: Maintain accurate digital and physical filing systems; assist with data entry tasks and report generation.
- Office Supplies: Monitor inventory levels for office supplies and place orders as needed to ensure the office is stocked.
- Special Projects: Support the administrative team with ad-hoc projects and general office errands.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Administrative Certification preferred.
- Experience: Previous experience in an administrative or office support role is required.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Availability: Must be available to work weekends (Saturday and Sunday) consistently.
- Organization: Strong attention to detail and ability to multitask in a fast-paced environment.