Job Description
Are you an organized professional looking for a rewarding weekend role in Seattle?
Apex Corporate Solutions is currently seeking a detail-oriented Administrative Assistant to join our dynamic team on a weekend shift. We value efficiency, professionalism, and a proactive approach to office management. If you are ready to make an immediate impact and enjoy a great work-life balance with our weekend schedule, we want to meet you.
Why Join Us?
- Immediate Start: Begin your new role within 48 hours.
- Flexible Schedule: Enjoy your weekdays free with our weekend-only commitment.
- Competitive Pay: Earn a top-tier hourly rate reflecting your skills.
- Growth Opportunities: Potential for full-time conversion and career advancement.
Your Responsibilities
- Front Desk Management: Greet clients and visitors with a professional demeanor and manage the reception area.
- Communication: Handle incoming emails, phone calls, and internal correspondence promptly.
- Scheduling: Coordinate calendars, schedule meetings, and manage room bookings.
- Data Entry: Maintain accurate digital and physical records, databases, and filing systems.
- Office Support: Prepare reports, handle basic bookkeeping tasks, and assist with office supplies management.
- Event Coordination: Assist with weekend office events and small gatherings as needed.
Qualifications
- Experience: Proven experience as an Administrative Assistant or in a similar office role (1+ years preferred).
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Organization: Exceptional organizational skills with the ability to prioritize tasks effectively.
- Communication: Excellent verbal and written communication skills.
- Availability: Must be available to work weekends (Saturday and/or Sunday).
- Education: High School Diploma or GED required; Associate’s degree a plus.
Responsibilities
- Greet and welcome visitors to the office in a professional manner.
- Manage incoming and outgoing mail and communications.
- Organize and maintain digital and physical filing systems.
- Assist with data entry and report generation.
- Coordinate meeting rooms and calendar schedules for the weekend team.
- Handle basic administrative tasks such as expense reports and supply orders.
Qualifications
- High school diploma or equivalent.
- Strong proficiency in Microsoft Office Suite.
- Proven organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Reliable transportation.
- Ability to work independently with minimal supervision.