Job Description
Welcome to Apex Business Solutions, a premier provider of administrative excellence in San Antonio. We are currently seeking a highly organized and professional Weekend Administrative Assistant to join our dedicated team. If you value a quieter, more focused work environment and are looking for a role that offers flexibility with a steady income, this opportunity is for you.
As a Weekend Admin, you will be the backbone of our operations during Friday through Sunday shifts. You will ensure our office remains a hub of efficiency, supporting our staff with top-tier administrative services. Enjoy the benefits of a less stressful work-life balance while earning a competitive salary.
Responsibilities
- Greet and Welcome: Professionally greet visitors, clients, and vendors upon arrival and direct them to the appropriate department.
- Communication Management: Handle incoming calls and emails with poise, forwarding messages and taking accurate notes.
- Data Entry & Filing: Maintain accurate digital and physical records, ensuring all documents are filed correctly and organized.
- Scheduling: Manage the office calendar for weekend meetings and assist in coordinating travel arrangements.
- Office Support: Manage inventory of office supplies and ensure the common areas are tidy and welcoming.
- Report Generation: Assist in compiling and formatting weekly reports for management review.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of experience in administrative support or office management.
- Availability: Must be available to work every weekend (Friday, Saturday, and Sunday).
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Communication: Excellent written and verbal communication skills in English.
- Soft Skills: Strong attention to detail, high level of confidentiality, and professional demeanor.