Job Description
We are seeking a highly organized and proactive Weekend Administrative Assistant to join our team in Oakland, CA. This is a fantastic opportunity for an experienced professional looking for a weekend schedule that fits their lifestyle while making a significant impact in a corporate environment.
In this role, you will be responsible for ensuring the smooth operation of our office during our weekend hours. You will act as the first point of contact for visitors and clients, manage essential administrative tasks, and support our internal teams with various projects. If you are detail-oriented and thrive in a fast-paced setting, we want to meet you.
Responsibilities
- Manage front desk operations and provide professional greetings to all visitors and clients.
- Schedule and coordinate weekend meetings and appointments using Google Calendar or Outlook.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Perform data entry, filing, and maintain accurate digital and physical records.
- Assist with inventory management for office supplies and equipment.
- Prepare reports, presentations, and general correspondence as requested by management.
- Support special events and weekend office activities.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative support or office management.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently and handle multiple responsibilities with accuracy.
- Must be available to work Saturday and Sunday on a recurring basis.