Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of Chicago. This is an immediate hire opportunity for a dedicated professional looking to make an impact in a fast-paced corporate environment.
As an Office Assistant, you will play a crucial role in ensuring our daily operations run smoothly. We offer competitive pay, a collaborative work culture, and opportunities for professional growth. If you are detail-oriented and ready to start immediately, we want to hear from you.
Responsibilities
- Administrative Support: Manage incoming correspondence, answer phones professionally, and direct inquiries to the appropriate departments.
- Calendar Management: Schedule meetings, coordinate travel arrangements, and maintain the executive calendar with precision.
- Document Management: Handle data entry, maintain filing systems (both physical and digital), and prepare reports as needed.
- Office Operations: Order and stock office supplies, manage mail services, and ensure the reception area is presentable.
- Event Coordination: Assist in planning and organizing company events, meetings, and conference calls.
- Customer Service: Greet visitors and provide exceptional support to internal and external stakeholders.
Qualifications
- Education: High school diploma or GED required; associate degree or certification in office administration is a plus.
- Experience: Proven experience as an Office Assistant or Administrative Assistant in a professional setting.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Availability: Must be available for immediate start.