Job Description
Are you a detail-oriented professional seeking a rewarding opportunity with flexible hours? Apex Administrative Services is currently recruiting a Weekend Administrative Assistant to join our thriving team in Indianapolis, IN.
In this critical role, you will serve as the face of our operations during our busy weekend schedule. You will ensure that our office runs smoothly, efficiently, and professionally while providing top-tier support to our staff and clients. If you thrive in a fast-paced environment and excel at multitasking, we want to hear from you.
Why Join Us?
- Competitive hourly pay ($18.00 - $24.00).
- Flexible weekend schedule (Saturday & Sunday).
- Opportunity to grow within a stable organization.
- Modern work environment with a supportive team culture.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, answer multi-line phone systems professionally, and direct inquiries to the appropriate personnel.
- Administrative Support: Manage incoming and outgoing mail, handle email correspondence, and perform data entry tasks with high accuracy.
- Scheduling: Maintain and update office calendars, schedule meetings, and prepare meeting materials and room setups.
- Document Management: Organize and file physical and digital documents, ensuring compliance with company protocols.
- Inventory Control: Monitor office supply levels and place orders for necessary consumables to keep operations running.
- Special Projects: Assist with various ad-hoc projects and special events as assigned by the Office Manager.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 2 years of administrative experience, preferably in an office setting.
- Availability: Must be available to work weekends (Saturday and Sunday) on a consistent basis.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills and the ability to prioritize tasks effectively.