Job Description
Join Omaha Executive Solutions as our Senior Receptionist and become the first point of contact for our prestigious client base. We seek a polished professional to manage our bustling front desk with exceptional service, organizational excellence, and technological proficiency. This full-time role offers competitive compensation, comprehensive benefits, and clear pathways for career advancement within our growing organization.
Our ideal candidate thrives in fast-paced environments, anticipates needs proactively, and embodies our commitment to creating seamless experiences for visitors and staff alike. You'll be instrumental in maintaining our corporate image while supporting diverse departments with administrative precision.
Responsibilities
- Manage multi-line phone system, accurately route calls, and deliver exceptional customer service
- Greet and screen all visitors, coordinate meeting schedules, and manage conference room reservations
- Process incoming/outgoing mail, packages, and office supplies with meticulous attention to detail
- Maintain digital and physical filing systems for confidential documents and records
- Coordinate travel arrangements, expense reports, and logistics for executive team members
- Support HR initiatives including onboarding paperwork and employee communications
- Assist with ad-hict administrative projects as needed by department heads
Qualifications
- Minimum 3 years of professional receptionist or front desk experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to multitask in high-pressure environments
- Discretion and professionalism when handling confidential information
- Associates degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce/HubSpot) a strong plus
- Availability to work core business hours with occasional overtime