Job Description
Are you an organized professional looking for a rewarding weekend opportunity in New York City?
Apex Administrative Services is currently seeking a detail-oriented Weekend Administrative Assistant to join our dynamic team. In this role, you will play a crucial part in maintaining our operational efficiency by managing high-volume data entry tasks and providing essential administrative support. If you excel in fast-paced environments and possess exceptional typing and organizational skills, we want to hear from you.
Why Join Us?
- Competitive hourly wage ranging from $18.00 - $24.00.
- Flexible weekend schedule (Saturday & Sunday).
- Opportunity to work with a top-tier team in the heart of NYC.
- Comprehensive training provided for all data entry systems.
We are looking for a self-motivated individual who can handle confidential information with discretion and ensure our records are accurate and up-to-date. Take the next step in your administrative career today.
Responsibilities
- High-Velocity Data Entry: Accurately input, update, and maintain customer and company records in our internal databases and spreadsheets with a focus on speed and precision.
- Document Management: Scan, digitize, and organize physical and electronic documents, ensuring proper filing systems are followed at all times.
- Calendar & Scheduling: Manage the weekend schedule, coordinate meetings, and confirm appointments for executives and staff.
- Communication Support: Answer incoming weekend calls and emails, route inquiries to the appropriate departments, and take detailed messages.
- Report Generation: Assist in compiling weekly reports by extracting data from various sources and formatting them for management review.
- Inventory Control: Monitor office supply levels and place orders as needed to ensure weekend operations run smoothly.
Qualifications
- Experience: Minimum of 1-2 years of experience in administrative support, data entry, or a related office role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with database management software is required.
- Typing Speed: Demonstrated ability to type at least 45-50 WPM with high accuracy.
- Availability: Must be available to work weekends (Saturday and Sunday) on a consistent basis.
- Education: High School Diploma or GED required; Associate’s degree or relevant certification is a plus.
- Attention to Detail: Strong ability to spot errors in data and maintain a high level of organization.