Job Description
Join our dynamic team as a Weekend Administrative Assistant in Kansas City, MO! We're seeking a detail-oriented professional to support our office operations during weekend shifts. This role offers flexible scheduling while maintaining premium administrative standards. Ideal candidates will thrive in collaborative environments and possess exceptional organizational skills to keep our office running smoothly.
Responsibilities
- Manage multi-line phone systems and route communications to appropriate departments
- Coordinate calendar management, meeting logistics, and travel arrangements for executives
- Process incoming/outgoing correspondence, including mail, packages, and digital communications
- Prepare and distribute confidential documents, reports, and presentation materials
- Maintain digital filing systems with meticulous attention to data accuracy
- Assist with office supply inventory management and vendor coordination
- Support event planning and logistical coordination for weekend office activities
Qualifications
- 3+ years of administrative support experience in professional office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written communication and proofreading abilities
- Strong time-management skills with ability to prioritize competing tasks
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- High school diploma required; associate's degree preferred
- Weekend availability (Saturday/Sunday) with occasional weekday flexibility