Job Description
Join our dynamic team as a Weekend Administrative Assistant and become the backbone of our office operations! We're seeking a detail-oriented professional to ensure seamless administrative support during our critical weekend shifts. This role offers a competitive hourly rate, flexible scheduling, and the opportunity to work in a collaborative environment where your organizational skills truly shine. If you thrive in fast-paced settings and excel at multitasking, apply today to join our growing team in Oakland!
Responsibilities
- Manage office calendars, coordinate meetings, and schedule appointments for leadership teams
- Handle incoming communications including calls, emails, and digital correspondence with professionalism
- Maintain digital filing systems and ensure accurate record-keeping for all departmental documents
- Process expense reports, invoices, and purchase orders while adhering to financial protocols
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor communications
- Support event planning and meeting coordination for weekend workshops and client engagements
- Perform data entry tasks and generate weekly administrative reports using MS Office Suite
Qualifications
- Minimum 2 years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management abilities with demonstrated multitasking skills
- Strong written and verbal communication skills with customer service focus
- Ability to work independently with minimal supervision during weekend shifts
- Experience with digital scheduling tools (e.g., Calendly, Google Calendar)
- High school diploma or equivalent; associate's degree preferred