Job Description
Join our dynamic Boston team as a Weekend Administrative Assistant and become the backbone of our weekend operations! This role offers the perfect opportunity to leverage your organizational skills in a flexible schedule while supporting our busy downtown office. You'll enjoy competitive compensation, a modern work environment, and the chance to make a tangible impact on our team's success. If you thrive in fast-paced settings and excel at multitasking, we invite you to apply and grow with us!
Responsibilities
- Manage front desk operations including visitor reception, phone screening, and mail processing
- Coordinate weekend meeting logistics, room bookings, and equipment setup
- Assist with document preparation, filing systems, and record maintenance
- Support department heads with calendar management and travel arrangements
- Handle confidential data entry and database updates with precision
- Oversee office inventory management and supply replenishment
- Process expense reports and vendor invoices accurately
- Collaborate with weekday staff to ensure seamless workflow continuity
Qualifications
- Associate's degree or equivalent experience in administration
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- High attention to detail and confidentiality standards
- Flexibility to adapt to changing priorities and deadlines