Job Description
We are urgently seeking a highly organized Office Assistant to join our dynamic team in San Diego! As the first point of contact for clients and visitors, you'll play a pivotal role in maintaining our office's efficiency and professional image. This is a fantastic opportunity for a motivated individual to grow with a rapidly expanding company in the heart of downtown San Diego. Immediate start available!
Responsibilities
- Manage incoming calls, emails, and correspondence with exceptional professionalism
- Coordinate calendars, schedule meetings, and arrange travel logistics
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and payroll documentation accurately
- Order office supplies and manage inventory control
- Support HR functions including onboarding and records maintenance
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 2 years of office administration experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Proven experience handling confidential information with discretion
- Associate's degree or equivalent certification preferred
- Ability to multitask in a fast-paced environment
- Local San Diego candidates strongly preferred