Job Description
Join our dynamic team in Portland as an Urgently Needed Receptionist with Data Entry Expertise! We're seeking a polished professional to manage our front desk operations while supporting critical data management initiatives. This hybrid role combines exceptional client-facing responsibilities with precise administrative tasks in a fast-paced environment. If you thrive in multitasking scenarios and possess meticulous attention to detail, we encourage you to apply immediately.
Our ideal candidate will be the first point of contact for clients, visitors, and staff, ensuring seamless operations while maintaining accurate digital records. This is an excellent opportunity for career growth with competitive benefits and a collaborative workplace culture.
Immediate start available for qualified candidates.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and routing communications
- Perform accurate data entry for client records, inventory updates, and CRM maintenance
- Coordinate meeting schedules, conference room bookings, and travel arrangements
- Process incoming/outgoing mail, shipments, and office supplies inventory
- Assist with administrative tasks including document preparation, filing, and report generation
- Maintain digital filing systems with strict adherence to data security protocols
- Support HR functions including new hire onboarding documentation
Qualifications
- Minimum 2 years receptionist or administrative support experience
- Proven data entry proficiency with 10,000+ keystrokes per hour accuracy
- Expertise in Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in high-pressure environments while maintaining composure
- Associate's degree or relevant certification preferred
- Proficiency with CRM systems (Salesforce/HubSpot) a strong advantage
- Must pass background check and drug screening