Job Description
Join our dynamic Portland team as a Receptionist! We're urgently seeking a polished professional to serve as the face of our operations. This high-impact role combines exceptional customer service with critical administrative support in a fast-paced environment. If you thrive in collaborative settings and possess stellar organizational skills, we encourage you to apply immediately.
Responsibilities
- Manage front desk operations including call routing, mail handling, and visitor greeting
- Coordinate meeting room scheduling and calendar management for executive staff
- Process incoming/outgoing correspondence and maintain office supply inventory
- Assist with onboarding new hires including badge preparation and workspace setup
- Support HR initiatives by coordinating interview scheduling and document preparation
- Maintain digital filing systems and ensure data confidentiality compliance
- Collaborate with administrative team on special projects and event coordination
Qualifications
- Minimum 2 years receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and multitasking abilities
- Professional demeanor with strong customer service orientation
- Ability to maintain composure during high-pressure situations
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- High school diploma or equivalent required
- Prior experience with scheduling software (e.g., Calendly) preferred