Job Description
We're urgently seeking a polished Receptionist to join our dynamic San Jose team! As the first point of contact, you'll embody our company's excellence while delivering exceptional administrative support. This is a rare opportunity to grow with an innovative tech firm where your contributions are valued. Enjoy competitive compensation, comprehensive benefits, and a vibrant workplace culture.
Responsibilities
- Manage front desk operations including call routing, mail handling, and visitor greeting
- Coordinate meeting room bookings and calendar management for executive team
- Process incoming/outgoing correspondence and maintain office supply inventory
- Support HR functions onboarding paperwork and new employee orientation
- Handle confidential data entry and document filing with meticulous attention
- Assist with vendor relations and service scheduling for office facilities
- Act as primary liaison between departments for urgent communications
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Expertise in Microsoft Office Suite and calendar management tools
- Exceptional communication skills with polished phone etiquette
- Ability to multitask in fast-paced environments with grace
- High school diploma required; associate's degree preferred
- Proficiency in CRM systems (Salesforce experience a plus)
- Proven ability to handle confidential information with discretion
- Positive attitude and proactive problem-solving mindset